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Minutes of the Annual General Meeting
held in Kelowna on Nov. 7, 2017



Minutes of th  Minutes of the Annual General Meeting, held on November 7, 2017 in Kelowna, British Columbia at Okanagan College, Room C-368.

Number of Members in attendance – 39
Number of guests in attendance – 3
Call to Order at 7:15 PM by President, David Hawkins

Motion to Adopt Minutes of previous AGM held on October 18, 2016 made by Colleen O’Hare.
Seconded by Joe Hilliard
Motion carried, Minutes Adopted.

Motion to Adopt Minutes of previous regular meeting held on October 3,2017 made by Jim Failes.
Seconded by John Carpenter
Motion carried, Minutes adopted.

Observing Reports:
  Kevin Douglas reported seeing a meteor and inquired if there was a meteor shower in October.
  Jim Kanester reported observing Comet ASSASN 1

Officers Reports:

Treasurer:
  Club General $ 7,196.36 (includes 661.19 reserved funding remaining on VernHenge Project)
  Observatory $ 20,085.85 (includes 19,738 in external & internal restricted funds)
  Gaming $ 1,297.57

National Representative:

  Richard Christie reported that the 2018 RASC calendars have been printed and will be available in time for the December meetings.

Librarian:
  Colleen O’Hare brought books on subjects relating to our speakers’ presentation.

Observatory Director:
  Guy Mackie reported that the Okanagan Observatory was now snowed in and closed for the season. This year the observatory hosted more than five hundred guests on fourteen outreach nights. More overnight members events ate anticipated in the coming year.   
  Also, there is so far, no word on our new thirty-year occupation license for the Observatory property.

Past President:
  Colleen O’Hare inquired about membership interest in a December, pre-meeting, dinner.

Webmaster:
  Dave Gamble reported that the Zenfolio Gallery is to be expanded.

Focus:
  The editor’s position is open following Hugh Pett’s departure. Re-formatting/re-purposing of Focus is a possibility.

Outreach:

Vernon:
  Jim Kanester reported on the Vernon groups’ good relationship with both The Allan Brooks Nature Centre and The Vernon Science Centre.

Kelowna:
  Colleen O’Hare reminded the members of the ongoing Cancer Rotary Lodge event, on the second Tues of each month, next Nov. 14, Dec. 12. She also requested that “If for whatever reason your membership lapses and you are doing outreach, please let me know ASAP as you will not able to do outreach, insurance purposes. All members doing outreach must also have a CRC (criminal record check) done.”

Membership:

  David Hawkins reported that there are currently 137 members in the Okanagan Centre.

Merchandize Manager:
  John and Anita Carpenter have ordered a re-supply of toques and hats and will be offering “eclipse shirts” featuring Shawn Berglund’s eclipse mosaic photograph. The image can also be made available on other objects, e.g. coffee cups.

Directors:
  Zoli Boda was presented with a photograph of himself cutting trees at the Okanagan Observatory. Presentation made by Guy Mackie.
  Jim Kanester reported on the progress of the Analemma Sundial Project.

Special Committees:

Light Pollution Abatement Committee:
  Chairman, John Kerr reported on the committee’s progress in Kelowna, Vernon, Coldstream, and West Kelowna. He also called for volunteers to aid him in his efforts.

2018 Gala Committee:
  Committee meeting to be held on November 12, 2017.

Election of Officers:
  A tally was made of voting members in attendance. That number being thirty-nine (39), the Nominating Committee could propose a maximum of nineteen (19) Officers for 2017-2018.
  Committee Chair, Colleen O’Hare, offered the following names of members proposed by the Nominating Committee, each has agreed to allow their name to stand. In all cases, after three calls for nominations from the floor, no additional members were nominated. Each nominee was elected to their respective position by acclamation.
2017/2018 Council
President David Hawkins
V.P. – Penticton Sally Kilburg
V.P. – Kelowna Claude Lapointe
V.P. – Vernon Jerry Thompson
Secretary Christine Janzen
Treasurer Dennis Krause
Observatory Director Guy Mackie
Librarian Colleen O’Hare
National Representative Richard Christie

  Additionally, the Council position of Past President currently held by Colleen O’Hare will be discussed by Council at their first meeting post AGM.
  Our by-laws allow for flexibility in the number of additional Directors elected, to a maximum of six (6). It was decided for the upcoming year we could elect a full slate of six (6) and be in full compliance with one of our Grant Funding Agencies, thus maintaining eligibility to qualify for their financial assistance.
  As per the previously noted method, the Nominating Committee provided a slate of member names they proposed for these additional Director positions. Further nominations were requested from the floor, with no additional names forthcoming. Each was elected by acclamation.
Director Jim Failes
Director Zoli Boda
Director James Kanester
Director Alan Whitman
Director Rob Nichols
Director Wendell Shuster

  The Nominating Committee was composed of Past President Colleen O’Hare, President David Hawkins, VP Claude Lapointe, and VP Jerry Thompson.

Speaker:
Richard Christie, presenting:
  “CERN, An Update With Special Emphasis On Three Astrophysics Problems”

Adjournment at 9:45